| 1 | Based on meeting on 2010-12-02. |
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| 2 | Attendees: Alex Dehnert (adehnert) (notes-taker) and Rachel Meyer (remeyer) |
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| 3 | |
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| 4 | Revised at stakeholder meeting 2011-04-15. |
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| 5 | Attendees: |
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| 6 | * ASA: Alex Dehnert, Rachel Meyer, Geoffrey Thomas |
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| 7 | * SAO: Leah Flynn, Kerri Mills |
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| 8 | * CAC: Phil Walsh, Jennifer Smith |
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| 9 | |
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| 10 | * Categories as a many-to-many relationship is nice |
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| 11 | * Need to think some more about what categories are reasonable |
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| 12 | * Probably want to occassionally go yell at people about having too many |
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| 13 | * Officer-y fields / associating people with groups |
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| 14 | * Multiple presidents |
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| 15 | * Multiple treasurers |
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| 16 | * Add some field of "people we trust enough for office access control, mailbox control, etc." |
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| 17 | * Financial signatories |
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| 18 | * Reservation signatories |
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| 19 | * Set a standard cap for each of these fields, but allow increasing it |
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| 20 | * Probably: ASA can exceed the cap when adding, not "ASA can increase the self-service cap" |
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| 21 | * Self-service enhancements |
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| 22 | * Allow self-service officer's list updating |
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| 23 | * Send mail to ASA Exec |
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| 24 | * Send mail to GSC Funding Board or Finboard, as applicable |
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| 25 | * Self-service constitution updating? |
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| 26 | * Update mail? |
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| 27 | * Send mail on updates? |
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| 28 | * Signatory updates to the groups? |
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| 29 | * Treasurer updates to Kerri? |
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| 30 | * CAC wants: |
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| 31 | * new/derecognized group emails |
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| 32 | * (maybe) space assignment changes |
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| 33 | * NOT signatory changes |
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| 34 | * SAO wants: |
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| 35 | * Financial signatory, president, treasurer change emails |
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| 36 | * New/derecognized group emails |
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| 37 | * Associating notes with groups |
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| 38 | * Groups leaving notes for themselves (notes by group) |
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| 39 | * ASA Exec leaving notes for groups (notes to group) |
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| 40 | * ASA/SAO for funding board (funding notes) |
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| 41 | * ASA internal notes (ASA notes) |
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| 42 | * Funding board access |
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| 43 | * Viewing funding status |
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| 44 | * Viewing account numbers |
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| 45 | * Membership numbers |
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| 46 | * Basically everything but notes |
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| 47 | * Office access |
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| 48 | * Do this per-space |
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| 49 | * Assign each space a space category (e.g., storage, office, etc.) |
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| 50 | * Shared office / office --- script to run occasionally to auto-update? |
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| 51 | * Should include ASA and non-ASA space |
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| 52 | * Cap number of people with access from a group by space category |
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| 53 | * Office ACL? |
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| 54 | * Make sure the status options are generally changeable |
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| 55 | * Status: Active, Suspended, Derecognized |
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| 56 | * Class: various, editable by us |
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| 57 | * Dorm/FSILG |
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| 58 | * Standard |
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| 59 | * Sponsored |
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| 60 | * PSC? |
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| 61 | * "unrecognized" / "sponsored" |
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| 62 | * cover things like a capella Exec (which has space), dorms (which have signatories), subgroups (which have accounts and signatories), etc. |
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| 63 | * Might want a "sponsor" or "affiliation" field |
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| 64 | * Indicate what mode you're in |
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| 65 | * Nice, but not needed |
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| 66 | * What info is available |
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| 67 | * MIT-public |
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| 68 | * Name |
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| 69 | * Acronym |
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| 70 | * Recognition date |
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| 71 | * Last updated date |
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| 72 | * Officer email |
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| 73 | * Locker name |
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| 74 | * President / treasurer / financial signatories / people who can update record [[stakeholders were fine with this being MIT-public]] |
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| 75 | * Description |
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| 76 | * Category |
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| 77 | * Constitution |
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| 78 | * Website URL |
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| 79 | * Fields in the DB |
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| 80 | * Kill meeting times |
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| 81 | * Add membership description |
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| 82 | * Validate constitution and website links on submit |
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| 83 | * Make copies of constitutions (cron job) (keeping old versions) |
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| 84 | * Cron job to get warnings |
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| 85 | * Check link validity |
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| 86 | * Check president/treasurer student status |
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| 87 | * Check list existence |
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| 88 | |
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| 89 | Things to ask stakeholders about: |
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| 90 | * Why does SAO use the printed signatory list? |
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| 91 | * Would a more useful signatory report be good for them? |
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| 92 | * Do they want update mail? |
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| 93 | * Why does CAC use a printed list? |
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| 94 | * Same as above. |
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| 95 | => [[ Student worker access. If student workers get direct, read-only access, then they can get rid of the lists. ]] |
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| 96 | * Ask Accounts if they care about the DB |
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| 97 | => [[ Yes, but not very much. ]] |
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| 98 | |
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| 99 | Stakeholders: |
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| 100 | * SAO |
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| 101 | * SAFO |
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| 102 | * CAC |
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| 103 | * Schedules |
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| 104 | * Accounts |
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| 105 | * Funding boards (UA, GSC) |
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